ACCESS PRIVACY POLICY
Version 1.0 : 23/06/2020
1. Introduction
ACCESS Coalition processes personal data and other data in compliance with the applicable laws. We feel very strongly about privacy, and handle personal data with all due care. You can contact ACCESS Coalition at communications@access-coalition.org to inform us if you no longer wish to receive updates about our work.
Read on to find out how ACCESS handles personal data.
2. Scope of Applicability
The present privacy policy applies to all processing operations concerning personal information supplied by donors and relations (hereinafter: ‘Personal Data’) and data acquired from individuals’ visits to and use of the ACCESS Coalition website. By participating in one of our campaigns or becoming a donor or partner, you accept this privacy policy and give your consent to the ACCESS Coalition to collect and store your data and process them in the manners described in the present policy.
3. Data Processing
ACCESS ensures that the systems in which Personal Data are stored have appropriate organizational and technical security. This serves to ensure that Personal Data are accessible only by employees whose jobs carry the necessary authorization and that we use the Personal Data only for the purposes for which they were acquired and for compatible purposes. In so far as the ACCESS Coalition engages service providers to assist with recordkeeping, fundraising or providing information, the use of the data and the security measures implemented by those parties are recorded in data processing agreements.
Your data will not be disclosed to other third parties without your explicit consent, except where it is required by law to disclose those data. In connection with tax laws, the retention period for our donor records is 7 years. Data from newsletter subscribers are removed as soon as the individual unsubscribes.
4. Data Collected through the Internet
The ACCESS Coalition collects Personal Data through its websites. This happens when a visitor subscribes to one of our email newsletters, participates in an online campaign or signs up as a donor
5. Email
If you have supplied the ACCESS Coalition with your email address as a newsletter subscriber, a donor or an information recipient, you will receive emails informing you about our work and asking you to support our campaigns.
When ACCESS sends out electronic mailings, we use a system that provides information about the method used for opening the email. That system also offers the possibility of tracking whether readers click on the links in our emails. ACCESS does this to align the information provided to you more closely to your interests.
To withdraw your consent for receiving information by email, use the unsubscribe link in the appropriate email or else contact ACCESS by sending an email to communications@access-coalition.org
6. Contact Form
Information submitted through the contact form on our site is sent to our organization email, hosted by Gmail. Google adheres to the EU/US “Privacy Shield” policy and you can find more information about this here: Google Privacy Policy.
These submissions are only kept for customer service purposes they are never used for marketing purposes or shared with third parties.
7. Cookies
ACCESS Coalition uses cookies: tiny text files that Internet pages store on a visitor’s PC, tablet or mobile telephone. Those cookies are used to improve the user-friendliness of the ACCESS Coalition website and to monitor visits to those websites.
You can disable or delete cookies whenever you wish. You can adjust the settings in your browser to notify you as soon as you receive a cookie, or else to disable cookies. However, this might interfere with the website’s optimum performance.
8. Google Analytics
The ACCESS Coalition uses Google Analytics to collect information about details such as the date and time of your visit to our website and the pages that you viewed. ACCESS Coalition uses these data for improving its website, compiling traffic statistics (e.g. the times of day or the days of the week when the website receives the highest numbers of visitors) and for assessing the popularity of the various parts of the website. ACCESS only uses these data in aggregated form, and cannot trace them back to particular devices or individuals. You can install the Google Analytics Opt-out Browser Add-on to stop our website from forwarding information about your visits to Google Analytics.
9. Social networks
Our website contain buttons and widgets for the Facebook, Twitter, LinkedIn and YouTube social networks, to make it easier for you to share ACCESS campaigns and news with friends. Those social networks are connected to webservers that can trace your activity on our website and combine the results with other information from other websites. Social media cookies are only stored if you are logged in to the relevant media while visiting the ACCESS website and if you give permission. You can disable this function by installing a program such as Disconnect for Chrome and Firefox.
10. Security
ACCESS has implemented appropriate technical and organizational measures to secure Personal Data against loss or any form of unlawful processing. Access to all your data is restricted. Only employees who need that information to carry out specific tasks can access those Personal Data.
11. Questions
If you have any questions about how ACCESS processes your Personal Data, please contact ACCESS at communications@access-coalition.org ACCESS may ask you for proof of identity before we may grant you access to your Personal Data in our records.
The ACCESS Coalition reserves the right to update its privacy policy. We recommend that you check this privacy policy regularly for any changes.